7-5-2016 Reorganization & Regular Meeting Agenda

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA  24457



July 5, 2016, School Board Office Complex
100 Central Circle, Low Moor, VA
6:00 p.m. – Reorganization, Year-End Close out and Regular Meeting




              Call to Order / Moment of Silence / Pledge of Allegiance

              Roll Call

              Annual reorganization of the Alleghany County School Board

Election of Chairman

Election of Vice Chairman

Election of Clerk

Election of Deputy Clerk

Designation of Superintendent’s Designees

Designation of Recorder(s)

Appoint four representatives to JRTC Joint Board of Control

Appoint one representative to Jackson River Governor’s School Executive Committee

                  Appoint delegate and alternate to VSBA Delegate Convention

17-01     Provision of required Code of Virginia documents (information)

  1. Virginia Freedom of Information Act

  2. Policy BBFA:School Board Members Conflict of Interest

  3. Virginia Public Records Acts (information)

17-02     Acceptance of VSBA Code of Conduct (action)

17-03     Locations of Alleghany County School Board Policy Manual (information)

17-04     Approval of 2016-2017 calendar of school board meetings and events (action)


17-05     Approval of Minutes (action)

  1. June 20, 2016 Regular Meeting

              Community Participation

17-06     2016 VSBA Media Honor Roll Commendation: Horton Beirne, The Virginian Review

17-07     School Board Commendations:

                  - Recognition of retiree: Teresa Johnson

17-08     Public Comment

17-09     School Board member comments


              Budget and Finance

17-10     Budget report (information)

17-11     Final 2015-2016 year-end payment of bills (action)

17-12     Final 2015-2016 year-end fund balance transfers (information)

17-13     School activity fund audit (information)

              Superintendent’s Reports & Recommendations

17-14     Calendar information:

                  - July 12, 12:00 – JRTC Joint Board of Control at JRTC

                  - August 8 - Division-wide convocation at Alleghany High School, Hodnett Hall        

- August 10 – School opens

- August 15 – Regular monthly meeting at Central Office Complex

- August monthly calendar

17-15     Invitation to attend August 8, 2016 division-wide convocation (information)

17-16     SPED, Homebound, Section 504 Procedures Manual Update (information)

17-17     Approval of 2016-2017 Standard Schedule Day (action)

17-18     Consider cafeteria price increases (action)

17-19     Update regarding Early Childhood Center, Dept. of Technology, and Turning Point program (information)

17-20     Capital improvement and operational maintenance update (information)

17-21     TransFinder Update (information)


              Field Trip Requests:

17-22     All overnight and out-of-state trips associated with Virginia High School League, and  district/regional/state/honors band and choral competitions (action)


17-23     Communications/Reports:

  1. JRTC monthly report (information)

  2. New Tech Committee (appoint members)

  3. Discussion of consent agenda (information)


              Other Business

17-24     Addition to agenda


              Closed Session

17-25     Code of Virginia:

        2.2-3711.A.1 – Personnel Matters / Actual and potential appointments, assignments, resignations, terminations, and salaries, including the superintendent's evaluation. 

        2.2-3711.A.19 – Discussion of school safety reports.



17-26     Personnel actions (action)